Newsletter_19851206.pdf

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Part of The Evergreen State College Newsletter (December 6, 1985)

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Newsletter
The Evergreen State College

December 6, 1985

NO BUSINESS LIKE SNOW BUSINESS

by Keith Eisner, Information Specialist
While most of us stayed close to our
woodstoves and fireplaces during the snow
closures of the past two weeks, over
50 hard-working Evergreeners kept the
campus fires burning during one of the
heaviest November snowfalls on record.
The earliest campus snow business
takes place while most of Thurston County
sleeps. "We evaluate road conditions
throughout the night," says Chief of
Security Gary Russell, explaining that
during inclement weather his staff continually checks college roads as well as
the major county roads leading to campus.
Russell then calls in a report to
Vice President for Student Affairs Gail
Martin at 5:30 a.m., who confers with
Vice President for Development and
Administrative Services Sue Washburn.
Washburn then checks with Associate Vice
President Ken Winkley to make sure that,
if the college does open, the campus can
be as ready as possible. If the vice presidents recommend closure, that recommendation is passed on to President Joe Olander, who makes the final decision. That
decision is then relayed to the campus switchboard and area radio stations.
Meanwhile, whether Evergreen is officially open or not, the Grounds Crew has
been working since 6 a.m. to clear the college roads, parking lots and paths.
"Since we have an obligation to keep the Parkway road system clear," says Grounds
Crew Supervisor George Leago, "I always consider the college 'open'." He adds he
was delighted with the "110* effort" of crew members Kurt Pohl, Bill Mobbs, Cliff
Hepburn, Ira Mahlum and Jim Wussler. Leago also reports that over 50 yards of
sand and 400 pounds of ice-melt were used on campus during the past two weeks.
While Leago's crew clears the walkways, Director of General Services Jim
Duncan's crew of emergency communication operators labors to clear the airways. "I
can't say enough for those ECO's," says Duncan, who reports that over 300 calls
flooded the Evergreen switchboard between 5:45 and 9 a.m. last Tuesday. Duncan,
who pulled a graveyard shift last Monday night on top of his regular shift, cites
staffers Rick Harvey, Ron Lawson, Jim Murphy, Sodie Leeburg, Barbara Keyt, Linda
Roberson and Donna Carpenter for dedication above and beyond the call.
Other meritorious Greener SnowBusters include:
>Controller Becky Marcum and Accountant Denise Livingston who saved personal
bank balances by handing out paychecks on November 25.
Cont'd on back page.

First Draft of the
All-Campus Governance DTP Report
DTP Members
Carolyn Dobbs, Chair; Bill Arney; Sandy
Butler; Keith Eisner; Amanda Goldberg;
Richard Jones: Nancy Koppelman; Jay
Saucier; Gail Tremblay; Ed Trujillo.
DTP Process
The Governance DTP has been meeting
since October to prepare this first draft
of our report. Copies of this draft will
be circulated to the CPJ and campus mail
stops during the week of December 2. Copies
will also be available at the Information
Center in the CAB.
The Governance DTP will hold a public
meeting to receive comments and suggestions
on Wednesday, January 8, 10 a.m. to 1 p.m.
in Lecture Hall 1. Please come to that
meeting or send your written comments
to Carolyn Dobbs, Lab I, by 2 p.m., January
8. The DTP will meet at that time to review
comments and prepare our final report,
which will be given to President Olander
by January 15, 1986.
Charge Given to the DTP
President Olander indicated that we
were to rewrite those sections of Evergreen's governance document that describe
the Evergreen Council (WAC 174-107-230360). He requested that we develop a new
campus-wide governance body that would
provide advice to him on policy matters
that affect more than one constituency
(defined as staff, students, or faculty).
In addition, we were to show how this structure would relate to constituency governance
bodies. He further indicated his intention
to serve on the campus-wide body, and
he emphasized that other members must
be able to speak for their respective constituencies. Within this framework, we have
developed the following recommendations.
* **

Scope and Purpose of the Advisory Board
The Evergreen State College is governed by its Board of Trustees through
the President of the college. The President
delegates authority and responsibility for
governance as outlined in the documents
by which the college operates. The policies
and rules, according to which the college
chooses to govern itself and its members,
are constrained by the laws of the land
and by policies promulgated by agencies
and bodies that, by statute or contract,
have governance authority over some or
all members of the Evergreen community.
There are three constituencies that
comprise the college. They are students,
staff (classified and exempt), and faculty.
All policies and rules of the college affect
members of all three constituent groups.
The Advisory Board (AB) makes recommendations about all-campus policy matters
to the President upon his/her request or
when college policies and resulting rules
create concern or conflict, potential or
realized, between or among constituencies.
It is intended that matters of concern will
be studied by the AB proactively, if possible,
before actual policy-related conflicts occur.
Therefore, it is essential that representatives
maintain full and continuing communication
with their constituency. The AB does not
make policy or issue rulings.
While the AB makes recommendations
only to the President, it should also serve
all constituent groups on campus. Should
it fail in this regard, the AB should be
changed or abolished.
Membership of the Advisory Board
Make-up: Each of the three constituencies will be represented on the AB by
three persons. In addition, the President
and two at-large members will also serve
on this AB. Each constituency will also
select at least one alternate to serve if
a regular member is unable to complete
his/her term of office. The chairperson,
who shall not be the President, will be
chosen by the members of the AB as soon
as the at-large members have been selected.
Selection process:
Each constituency
will choose representatives to the AB using
mechanisms established by that constituent

group. Constituencies should follow the
college's affirmative
action
guidelines
to insure that people of color and women
will be represented on the AB. All members
should be responsive to concerns of people
of color, women, and other minority groups.
In the event a constituency does not
have a selection mechanism or chooses
not to select representatives, the Provost
may select three faculty, the Vice President
for Student Affairs - three students, and
the Vice President for Development and
Administrative Services - three staff.
The two at-large members will be appointed by the President based on recommendations from the nine other members
of the AB. Priority should be given to
making sure people of color and women
are represented. In the event that these
two groups are represented, the two at-large
positions should be used to provide diversity
by representing special campus groups
such as part-time or graduate students
or satellite campus personnel and students.
Terms of office:
Each member of
the AB, excluding the President, will be
chosen for a two-year, once-renewable
term. The term of office will run from
November 1 through October 31. Terms
will be staggered within each constituency's
representatives and for the two at-large
members.
The President's term on the
AB will coincide with his presidential tenure.
A term of office may be terminated
by request of the representative or by
the AB for two unexcused absences. The
chair of the AB will notify the constituency
as soon as possible if a vacancy occurs.
Start-up procedure for terms of office
and staggering of terms: The initial terms
of office will run from February 1 through
October 31. Two members from each constituency will be designated to hold two-year
terms; one member will hold a one-year
term. One at-large member will be given
a two-year term and one, a one-year term.
The Advisory Board's Agenda
The agenda of the Advisory Board will
be set by the chair, drawing from items
offered by the President or other AB members at the request of their constituency.
Agenda items will focus on all-campus

policies, proposed ot In effect, and inter-constituency concerns or conflicts over policies.
In the case of conflicts, every effort will
be made to resolve the conflict at the
constituency level before invoking AB
review of the issue.
The AB will hold meetings regularly;
meetings may be initiated by presidential
request or by the chair of the AB.
Advisory Board Procedures
General: The AB is used in two ways.
First, the President may request that the
AB provide him/her with advice and counsel
when a policy caused or may cause the
conditions for inter-constituency conflict.
When the President asks the AB for a recommendation, the AB may give a recommendation or respectfully decline to make a recommendation. Second, a constituency, through
its representatives on the AB, may request
that a recommendation be given to the
President. In such an instance, the AB
may declare the matter to be of little
consequence or outside its purview, the
AB may try to resolve the conflict or potential conflict without making a recommendation to the President, and/or the AB may
make a recommendation to the President.
In every case, the AB will issue a public
statement outlining the matter brought
before it and its resolution. The AB will
also, through its members, insure that
AB actions are communicated to constituencies.
Specific policy conflicts: The following
procedure will be used when the AB has
been asked to participate in resolving interconstituency policy conflicts.
Step I; Resolving the conflict "in house"
An individual or group will first bring
policy concerns to his/her/its constituency
governance body: the student forum,
faculty meeting, or staff union. In
addition, a person or group might address
concerns to the campus mediator or
adjudicator, if appropriate.
Step II;
Informal resolution through
AB mediation
If the concern cannot be satisfied within
the constituency, AB representatives
Continued on insert, page 4

3

Governance DTP Report, cont'd

letter. AB discussions will be recorded;
from That "constituency may be directed important issues and recommendations will
to ask the chair of the AB to appoint be published in the CPJ, and minutes will
a subcommittee to investigate the policy be available through the office of the Governissue and bring the constituencies in ance Coordinator, the Information Center,
question together, if necessary. The Services and Activities Office, and related
subcommittee would consist of two student organizations. Names of AB members,
to four members, primarily drawn from meeting times and places, and agendas for
AB members from the constituencies upcoming meetings will be posted on a bulletin
most affected by the policy. If a sub- board designated for that purpose. The
committee decides to mediate the con- AB will keep a record of its deliberations
flict, such efforts will be made in a in the offices of the Governance Coordinator
timely fashion within 15 working days. and the President.
Funds must be allocated to provide a
The subcommittee will then report
professional clerical position for the AB.
results to the full AB.
Step III: Formal resolution of the policy Responsibilities include taking and disseminating minutes, recording meetings, insuring
conflict by the AB
notification of constituency governance
In those cases where informal subcommit- proper
groups
about AB meetings and agendas,
tee mediation failed, the full AB can and maintaining
a file of all written and
choose to study the conflict further verbal communication
received by the AB.
and make recommendations for resolution
This
position
is
essential
for the effective
to the President. This recommendation
and
efficient
operation
of
the
AB.
could support the policy in question,
call for modification, or ask that it Evaluation
The AB will design a process for regular
be rescinded or not put into effect.
After the President makes a decision, evaluation of its record.
he/she should notify the AB in writing.
Grievance
The Governance DTP recommends that
Communication and Record-Keeping
In dealing with agenda items, the AB individual grievance procedures described
will both gather and disseminate information. in previous governance documents (WAC
Members will be open and accessible to 174-107-360 through -530) not be a responsibilstudents, faculty, or staff, as well as serve ity of the AB. Finally, we strongly recommend
as a channel of communication between that the President publish all information
the administration and members of each about grievance mechanisms and make the
document available to all students.
constituency.
* **
Representatives of each constituency
will report regularly to the governance group
This concludes our first draft report
designated by that constituency.
(Until on campus-wide governance. We will include
a constituency forms a governance body, in our final report all references to the
the vice president who oversees the constitu- Evergreen Council in WAC
174-107 that
ency will be responsible for holding open fall outside sections 230-360. We will recommeetings regularly to discuss policy concerns.) mend that these references also be deleted
Agenda items being addressed by the AB in January.
will be reported to the constituent governance
Thank you for taking the time to read
body before recommendations are made. and, hopefully, comment on our report!
Prospective agenda items should be gathered
from constituencies by their AB representatives.
The names of the AB members will be
published at least twice a quarter in the
Cooper Point Journal and the campus News-

Information Services
Library 3114

Next Newsletter—January 10

SNOW BUSINESS, cont'd from front page
>Steam Plant staffer Tony Elhardt who came in on his off-hours on the 21st,
22nd and 25th just to check that "everything was all right."
>"Everybody in our department," says Security Officer Larry Savage, "for all
the extra hours put in pushing cars out of ditches, doing jump-starts, unlocking
cars, running messages, and patrolling the campus." Russell adds, "The big thing
we learned through all this is that cars with front-wheel drive back into ditches,
while the rest drive straight into ditches."
>The SAGA crew, who stayed open until 6 p.m. on November 21st for the annual
Thanksgiving dinner. Over 100 happy Greeners were served. SAGA Manager Vonda
Drogmund cites Deli Operator Bob Freeze and SAGA staffer JoAnna 0'Donnell for
special mention. 0'Donnell walked over from her ASH apartment on November 22 to
cook for the foreign students in the EF Language program, while Freeze, concerned
about hungry Greeners, kept the Deli open until 1:30 p.m. on the 25th.
>The Housing staff for keeping over 50 dorm-bound students warm and happy
throughout Thanksgiving week with Woody Allen and Monty Python videos, marathon
Monopoly games, turkey and pumpkin pie.
>The KAOS staff for round-the-clock news and entertainment. Station Manager
Michael Huntsberger cites students Stephan Dimitroff and B.C. Shelby for dedication above and beyond the call of 89.3
>Recreation Center staffers Sue Pittman, Debbie Waldorf and Sandy Greenway who
braved the storms to meet the deadline for the Winter Leisure Education Brochure.
Thanks to all the above. If we've missed anyone deserving of mention, please
send in the names of all unsung heroes and heroines to the Newsletter for inclusion in a future issue. Until the next blizzard, "Snof long!"
EVERGREENERS IN THE NEWS—WOOLF BY ESPINOLA, "SECRET QUACKERS" ARISE
Media Services Coordinator Judith Espinola will discuss and perform works by
Virginia Woolf at the Dec. 27-30 Modern Language Association conference in Chicago.
An unsigned letter from "The Committee to Honor Great Geoducks" (Secret
Quackers) was slipped under the Newsletter door this week. Addressed to "All
Evergreeners, it says:
In keeping with the tradition of the Evergreen Employee of the Month, and the
Public Works Loving Cup committee, the Secret Quackers will come together once a
month to recognize a great Geoduck as "Greener of the Month."
Each 'Greener' will receive a multi-colored token of our appreciation and
will, we hope, be profiled in the Newsletter. Nominations for 'Greener of the
Month1 are most welcome and are open to staff, faculty and students. We encourage
you to include your reasons for selecting your nominee. Suggestions can be sent to
us c/o of the Newsletter at LIB 3114. The Information Services staff will then
deliver your suggestions to a pre-designated mail-drop.
We plan to honor our first "Greener" in January. Until then, Happy Holidays
and Omnia Extares!