BOARD MOTIONS FOR 1967 

8/30/67 67-1 Schmidt elected Chairman of Board 

8/30/67 67-2 Statement of policy relating to site selection 

8/30/67 67-3 Mrs. McCaffree elected Secretary 

8/30/67 67-4 Moved to obtain office space in Legislative Bldg. 

8/30/67 67-5 Moved to ask for assignment of Budget Consultant by next mtg. 

8/30/67 67-6 Moved to ask for assignment of Assist AG by next mtg. 

8/30/67 67-7 Moved to accept applications for President 

8/30/67 67-8 Moved next meeting to be September 13, 1967 

9/13/67 67-9 Mrs. Tourtellotte elected Secretary of Board 

9/13/67 67-10 Saunders elected Vice Chairman of Board 

9/13/67 67-11 Tourtellotte named chairman of By-laws Comm to work w/Tjossem 

9/13/67 67-12 Adopted operating budget of $500,000 subject to revision 

9/13/67 67-13 Authorized employment of temp Interim Director 

9/13/67 67-14 Requested Senator Lewis to assist Board in getting help from Advisory Board in finding Interim Director 

10/11/67 67-15 Deferred approval of 9/13/67 minutes 

10/11/67 67-16 Ward Bowden named temporary part-time Interim Executive Director 

10/11/67 67-17 Adopted Site Selection Committee report recommending contract with SRI (Stanford Research) 

10/11/67 67-18 Tjossem asked to present By-law draft at next meeting 

10/11/67 67-19 Interim Exec director authorized to hire temp secretarial help 

10/11/67 67-20 Exec Director asked to write letter to Grays Harbor Chamber of Commerce regarding site selection actions 

10/11/67 67-21 Personnel Comm instructed to hire physical planning coordinator & curriculum planner 

10/11/67 67-22 Personnel Committee directed to survey possible presidents 

10/11/67 67-23 Saunders to serve as Chairman of Budget & Finance Comm 

10/11/67 67-24 Exec Director instructed to secure clipping service 

10/25/67 67-25 Public Hearing to be held 11/8/67 for submittal of properties for site (no selection at Public Hearing) 

10/25/67 67-26 Site Selection Comm directed to employ engineering firm to assist Stanford Research Institute 

10/25/67 67-27 Adopted By laws with suggested changes 

10/25/67 67-28 Moved to reconsider previous vote on By-laws 

10/25/67 67-29 Adopted proposed By-laws with 4 changes 

10/25/67 67-30 Adjournment of 10/25/67 meeting 

11/8/67 67-31 Moved to excuse Saunders who was not present 

11/8/67 67-32 Minutes of 10/25/67 meeting approved 

11/8/67 67-33 Referred letter from Hopkins suggesting college & state work together in utilizing State Museum to future staff 

11/8/67 67-34 Dean E. Clabaugh appointed Executive Director of college 

11/8/67 67-35 Interim Exec Director to submit letter of intent for grant to make curriculum study for New Four Year College 

11/8/67 67-36 Adjourned 11/8/67 meeting 

12/1/67 67-37 Report of Site Selection Comm adopted & site recommended approved 

BOARD MOTIONS FOR 1968 

1/10/68 68-1 Approved minutes of 11/8 and 12/1/67 meetings 

1/10/68 68-2 Minutes of 8/30/67 meeting were corrected by substituting amplified version for original draft in files 

1/10/68 68-3 Board agreed to consider previously submitted names for college (Olympia State College, Evergreen State College. Washington State College at Olympia & Capital State College) and others submitted prior to next meeting 

1/10/68 68-4 Authorized Exec Director to prepare presidential selection brochure 

1/10/68 68-5 Board accepted presidential selection draft plan; agreed on membership of Presidential Selection Advisory Comm (see resolution.); & 4 members (in addition to 3 trustees) be delegated to Personnel Comm of the Board 

1/10/68 68-6 Approved compensation for: Bowden $50/day; Clabaugh $18,500/year; Diede $4/hr; Withrow $3/hr; Renderer $3/hr; Stamey $550/month 

1/10/68 68-7 Authorized Exec Director to employ Interim Information Service Officer on part-time basis 

1/10/68 68-8 Authorized Exec Director to employ Assist Exec Director & stenographer on full-time basis 

1/10/68 68-9 Invite cooperation of citizens on state-wide basis to form organization to assist & support activities of college along the lines of an Alumni Association

1/10/68 68-10 Exec Director appointed Director of Personnel & authorized & directed to develop contract with State Department of Personnel for personnel services & to pursue arrangement for purchasing services

1/10/68 68-11 Acknowledged petition & letters from property owners - referred to Site Selection Comm for further consideration

1/10/68 68-12 Exec Director authorized to solicit bids and interview & select consultants for academic program & campus long-range planning

1/24/68 68-13 Adopted name: “THE EVERGREEN STATE COLLEGE”

1/24/68 68-14 Authorized payment of $850 bill to Gerald Sophy for appraisals of Cooper Point area (engaged by SRI)

1/24/68 68-15 Authorized payment of $12,665.43 bill from Whitacre Engineers

1/24/68 68-16 Authorized acknowledgment of letters from attorney for Merle Junk & Mrs. John Tate asking to be excluded form site; authorized treatment in same manner as those received previously.

1/24/68 68-17 Moved approval of specifications (asking for information re-potential & experience in educational long-range planning) & forwarding to educational consulting firms.

1/24/68 68-18 Halvorson elected Chairman of Building Comm, on which all Board members will serve

3/19/68 68-19 Approved minutes of 1/24/68 meeting

3/19/68 68-20 Approved recommendation of Building Comm & awarding of contract to Durham, Anderson & Freed, and Quinton Engineers subject to fee negotiation

3/19/68 68-21 Approved appointment of Arthur D. Little, Inc. as educational consultants for TESC

3/19/68 68-22 Adjournment of meeting

4/11/68 68-23 Approved staffing plan, including projected general salary structure & sequence of staff development

4/11/68 68-24 Approved retirement coverage under TIAA-CREF

4/11/68 68-25 Exec Director directed to request appointment of local Wash Assoc. of Ins agent or agents to serve TESC; moved to adopt conceptual provisions for employee ins programs & sick leave benefits

4/11/68 68-26 Authorized implementation of employer contribution to medical insurance coverage (lesser of 50 percent of premium or $10/month/employee)

4/11/68 68-27 Moved establishment of compensation for Assist Exec Director, Buel B. Brodin, beginning 3/1/68 at $15,000

4/11/68 68-28 Moved exclusion of property from site for: John C. Tate, David James Todd, Jerald R. Sandberg, Ronald L. Sliva & Theodore A. Roll

4/11/68 68-29 Moved exclusion of improved property owned by: Jack Tracy, Leon Karlsen, George Campbell & Forest Gilchrist

4/11/68 68-30 Authorized payment of $3,245 to advertising agencies of Devin & Watson and Bob Willey Advertising Productions

4/11/68 68-31 Moved formal acceptance of 3/22/68 contract with AD Little

4/11/68 68-32 Moved adoption of standards for administration office furnishings described in 4/1/68 memo

4/11/68 68-33 Adopted amendments to By-laws proposed in 4/1/68 memo

4/11/68 68-34 Commended Hittle & Citizen’s Comm in Thurston County & State-wide Comm for active participation in promotion of Referendum 19 and SJR 17

4/11/68 68-35 Moved creation of Community College Relations Advisory Comm

4/11/68 68-36 Division of Engineering & Arch requested to enter contract w/Durham, Anderson & Freed, and Quinton Engineer, a joint venture for Phase I-a & b ($110,800) for campus planning

4/11/68 68-37 Invited Kenneth M. Winkley to be Comptroller at $13,200/year, commencing on or about 7/1/68

4/11/68 68-38 Approved membership in NACUBO & WACUBO ($85/year)

4/11/68 68-39 Approved Clabaugh’s attendance at WACUBO Conferences in Palm Springs

4/11/68 68-40 Moved request of $60,000 from Governor’s emergency fund for Phase I of campus planning program

5/29/68 68-41 Approval of 4/11/68 minutes

5/29/68 68-42 Deferred action on development of college seal

5/29/68 68-43 Authorized honorary alumni certificates for persons attending TESC night at Tyee

5/29/68 68-44 Referred t Site Selection Comm newly received petitions for exclusion

5/29/68 68-45 Directed staff to include in capital budget request for 69-71 a statement of need w/ request that Governor propose remedial action by 1969 Legislature (caused by Sec 15 of creating act)

5/29/68 68-46 Same request to Governor as 68-45 (caused by Evergreen’s lack of unencumbered revenue-producing student housing facilities)

5/29/68 68-47 Accepted Sauders’ report on financial status of $500,000 appropriation to TESC for operations through 5/31/68 & expenditure for June

5/29/68 68-48 Approved liability insurance policy to max. of $1 mill per personal injury or property damage claim ($277 premium/year)

5/29/68 68-49 Agreed to participate in transportation study for Olympia-Lacey-Tumwater urban area

5/29/68 68-50 Approved appointment of Helen Spears as Accounting Assistant 7/1/68

5/29/68 68-51 Approved employment of Joan Morand as stenographer 5/6/68 $385/per month

5/29/68 68-52 Deferred consideration of annual leave policy until next meeting

5/29/68 68-53 Deferred consideration of retirement resolution “ “ “ .

5/29/68 68-54 Outlined employment benefits approved to ate by Board

5/29/68 68-55 Exec Director directed to arrange for Board retreat & recommend to Board at next meeting

5/29/68 68-56 Moved date of retreat be determined by availability of educational and architectural consultants information

5/29/68 68-57 Adjournment of 5/29/68 meeting

8/15/68 68-58 Directed Exec Director to secure space in Capital Apartments as temp office space for college staff ($125/per month)

8/15/68 68-59 Adopted detailed resolution for retirement coverage under TIAA-CREF

8/15/68 68-60 Adopted annual leave plan for college

8/15/68 68-61 Approved 5% salary increase 7/1/68 for : Clabaugh, Brodin, Stamey, Morand, Withrow

8/15/68 68-62 Formal approval of salary for Helen Spears, bookkeeper, at $531/per month

8/15/68 68-63 Approved employment of Dick Nichols at Public Info Office or about 9/1/68

8/15/68 68-64 Accepted Saunders’ financial report on appropriations for operations and site acquisition through 6/30/68

8/15/68 68-65 Saunders elected Chairman of Board of Trustees

8/15/68 68-66 Camp elected Vice Chairman of Board of Trustees

8/15/68 68-67 Mrs. Tourtellottee elected Secretary of Board of Trustees

8/15/68 68-68 Charles J. McCann appointed PRESIDENT of TESC

9/5/68 68-69 Approved minutes of 6/28 and 8/15/68 meetings

9/5/68 68-70 Moved that Arthur D. Little upon completions of Phase I proceed immediately with Phase II

9/5/68 68-71 Authorized expenditure of $60,000 from pre-planning for Phase II of site master plan ning contract with Durham, Anderson & Freed, and Quinton Engineers

9/5/68 68-72 Authorized payment of billings for site acquisitions services submitted by Department of General Administration

9/5/68 68-73 Exec Director instructed to (1) preliminary request to Department of Highways & Joint Comm on Highways relative to entrance of limited access drive of parkway character within protected right of way (2) request Thurston County Engineer to include roadways for TESC in 6-year plan and to request Quinton Engineers to furnish info for county engineer (3) letter to Urban Arterial Board expressing need for urban arterial project in 6-year plan

9/5/68 68-74 Adoption of financial report as of 8/31/68

9/5/68 68-75 Adopted budget presented & authorized staff to submit capital budget request as outlined in resolution for 1969-71

9/5/68 68-76 Designated Olympia Branch of Seattle-First National Bank as depository for local funds of college; Clabaugh Brodin & Winkley designated as authorized signatories

9/5/68 68-77 Approved salary for Dick Nichols, Info Services Office, at $850/per month

9/5/68 68-78 Designated Brodin and Winkley eligible participants for retirement coverage under TIAA-CREF

9/5/68 68-79 Moved forwarding of letter to State Finance Committee regarding need for inter-fund loan upon passage of Ref 19

9/5/68 68-80 Authorized attendance of Clabaugh & Brodin at WACUBO college business management seminar in Santa Barbara

9/5/68 68-81 Moved submittal of application for membership in AGBUC with annual dues of $150

9/5/68 68-82 Moved that Charles McCann be employed as President effective 11/1/68 at annual rate of $30,000/year; housing & other normal amenities furnished

10/16/68 68-83 Approved minutes of 9/5/68 meeting

10/16/68 68-84 Moved adoption of memorial resolution & presentation to Mrs. Roger Camp

10/16/68 68-85 Moved condemnation resolution for parcels 31 and 71

10/16/68 68-86 Moved adoption of financial report a/o 9/30/68

10/16/68 68-87 Authorized staff to proceed w/ final document preparation for operating budget - to be approved by Board prior to submittal

10/16/68 68-88 Approved proposed review committee composed of building architect, landscape architect & experienced college architect to review site master plan at cost of $3,500

10/16/68 68-89 Moved application to HEFC for matching grant of $2 mill for construction of library-classroom-administration-office facility

10/16/68 68-90 Appointed Durham, Anderson and Freed as architects for library-classroom-administration- office building

10/16/68 68-91 Adopted amendment to TIAA-CREF retirement coverage resolution

10/16/68 68-92 Authorized application for membership in AASCU at $100/year

10/16/68 68-93 Approved attendance of Mrs. Tourtellotte t AGBUC conference in Denver on 10/8 and 9

10/16/68 68-94 Moved that effective 11/1/68 Dean Clabaugh be designated as “Business Manager” & Buel Brodin be designated as “Assistant Business Manager”

11/20/68 68-95 Approved minutes of 10/16/68 meeting

11/20/68 68-96 Schmidt elected vice chairman

11/20/68 68-97 Authorized acquisition of remaining parcels of land to bring total acreage of campus to 944.39

11/20/68 68-98 Adopted resolution authorizing AG office to proceed with condemnation of 7 parcels

11/20/68 68-99 Adopted amendment to retirement resolution under TIAA-CREF (deleted requirement for petition to administration for eligibility of assistant professors and instructors)

11/20/68 68-100 Authorized staff to proceed working to effect legislative amendments to retirement system statutes

11/20/68 68-101 Accepted resignation of Joan Morand, clerk-typist effect 11/12

11/20/68 68-102 Passed resolution defining “Construction Phase I”

11/20/68 68-103 Accepted and adopted phase I master plan report

11/20/68 68-104 Approved concept for construction of library-multipurpose bldg. as proposed by Durham, Anderson, and Freed

12/12/68 68-105 Approved minutes of 11/20/68 meeting

12/12/68 68-106 Approved site planning-design standards contract

12/12/68 68-107 Approved schematics of library-multipurpose bldg. as presented by Durham, Anderson & Freed for inclusion w/ HEFA application

12/12/68 68-108 Authorized application for federal assistance under HEFA; authorized McCann and Clabaugh to file

12/12/68 68-109 Authorized AG office to commence condemnation proceedings on parcel 66

12/27/68 68-110 Adopted resolution for condemnation action on parcel 39

BOARD MOTIONS FOR 1969

1/31/69 69-1 Moved that Durham, Anderson & Freed proceed to design development of the library-multipurpose building.

1/31/69 69-2 Approved site master plan concept presented by Quinton Engineers & instructed planners to proceed on that basis

1/31/69 69-3 Quinton Engineers, Ltd appointed designers for utilities, site improvements and roads subject to negotiation of fees

1/31/69 69-4 Harris &Reed, Tacoma is appointed Architects for large group instruction, with design development to cover Phase 1, subject to negotiation of fees.

1/31/69 69-5 Kirk, Wallace, McKinley Association, be appointed Architects for student activities spaces, subject to negotiation of fees.

1/31/69 69-6 Architects for individual project work as team to assure harmony in buildings and inter-spaces, with design approaches under Team leader Robert Durham, subject to negotiations for Durham.

2/27/69 69-7 Jerry Schillinger appointed Director of Physical Facilities

2/27/69 69-8 Jamer F. Holly appointed Dean of Library Services

2/27/69 69-9 Accepted concept on McCann’s 2/18/69 1tr relative to powers of the Board, particularly applied to approval of appointments.

2/27/69 69-10 Moved that Mrs. Tourtellotte attend AGB meeting on April 20-22 at Columbia, Missouri

4/12/69 69-11 Approved minutes of 2/27/69 meeting

4/12/69 69-12 Appointed joint venture of Quinton-Bedlong and Eckbo, Dean, Austin and Williams as landscape architects for Phase 1 construction at a designer’s fee of 10.5% plus $4,400 travel.

4/12/69 69-13 Approved library design development and directed architect to proceed to working drawings subject to approval and further input

5/1/69 69-14 Approved minutes of 4/12/69 meeting

5/1/69 69-15 Authorized AG office to proceed with condemnation to acquire 4 parcels.

5/1/69 69-16 David G. Barry accepted as Vice President and Provost effective 8/1/69.

5/1/69 69-17 Approved David G. Barry as professor of biology with tenure.

5/1/69 69-18 Approved appointment of Dean E. Clabaugh as Vice President for Business effective immediately.

5/1/69 69-19 Adjournment of meeting

5/28/69 69-20 Approval of 5/1/69 meeting

5/28/69 69-21 Moved that energy sources for heating and air conditioning be remote central heating and chilling plant using combination of natural gas-heavy oil stand-by fired steam boilers for primary heating and centrifugal chillers for primary cooling with underground distribution tunnels.

5/28/69 69-22 Appointed Bouillon, Christofferson and Schaierer designer for central heating and air conditioning plant with subcontract of architectural design to Bennett and Johnson subject negotiation of fees.

5/28/69 69-23 Appointed architectural firm Bennett and Johnson designer for garages, chops and corporation yard subject to negotiation of fees.

5/28/69 69-24 Approved and adopted budget summary for operations beginning July 1, 1969 for following 2-yr period.

7/12/69 69-25 Approved minutes of 5/28/69 meeting

7/12/69 69-26 Approved concepts of schematics for Student Activities Bldg, Student Residences, Lecture Halls and Heating Plant and direction for respective architects to proceed to design development.

7/12/69 69-27 Adopted scholarship and development fund resolution (6/12/69).

7/12/69 69-28 Adopted resolution accepting gift and establishing “Southwest Washington State College Committee Scholarship Fund.”

7/12/69 69-29 Adopted resolution accepting gift and establishing “Roger F. Camp Memorial Scholarship Fund.”

7/12/69 69-30 Adopted resolution designating staff members exempt from classified service and eligibility for participation in TIAA-CREF.

7/12/69 69-31 Adopted exempt staff salaries for McCann, Barry, Clabaugh, Schoolinger, Holly, Parry, Brodin, Carnahan, Winkley, Nichols, Brackenbush, Stamey, Withrow-Whitney-Baugh.

8/18/69 69-31a Chairman and secretary authorized to sign water and sewer contract with City of Olympia for price of $756,336

8/18/69 69-32 Approved minutes of 7/12/69 meeting

8/18/69 69-33 Moved acceptance of gift f $500 and establishment of loan fund in memory of Richard C. Watts.

8/18/69 69-34 Authorized AG office to institute condemnation proceeding to acquire mineral rights on campus site.

8/18/69 69-35 Approved appointment of Edward Joseph Shone Jr., as Executive Vice President.

8/18/69 69-36 Approve appointment of Edward Joseph Shoben Jr., as professor of psychology with tenure.

8/18/69 69-37 Approved schematics presented by A.O. Bumgardner for student residences, Phase 1, and direction for architect to proceed to design development phase subject to further input.

9/19/69 69-38 Approved minutes of 8/18/69.

9/19/69 69-39 Approved joint venture rpt, TESC Development Plan-Phase II Studies, prepared by Durham, Anderson and Freed and Quinton-Budlong, Inc., planners-engineers.

9/19/69 69-40 Approved preliminary design for remodeling President’s residence and designation of A.O. Bumardner and Partners as architects with direction to proceed to working drawings.

9/19/69 69-41 Approved design development for Lecture Halls and directed Harris, Reed and Litzenberger, architects, to proceed to working drawings subject to further input.

9/19/69 69-42 Approved design development for College Activities Bldg and directed Kirk, Wallace, McKinley and Associates, architects, to proceed to working drawings subject to restudy regarding food service thru public corridors and further input.

9/19/69 69-43 Approved design development of heating plant and directed Bennett and Johnson and Associates, architect, to proceed to working drawings subject to input from design Coordinating Team regarding exterior appearance and subject to further input.

9/19/69 69-44 Approved lease giving State Building Authority authorization to build buildings on college campus and lease same to college.

9/19/69 69-45 Adopted resolution designating appointing authorities for purposes of employment.

9/19/69 69-46 Approved recommendation that decision be made on financial consultants for each particular bond issue.

9/19/69 69-47 Approved low bid of J.D. Dutton at $333,000 for excavating grading, drainage, and road contract.

10/29/69 69-48 Approved 9.19.69 meeting minutes

10/29/69 69-49 Approved design development for Residence halls and directed A.O. Bumardner, architect, to proceed to working drawings subject to texture and color of exterior and subject to further input.

10/29/69 69-50 Approved design development by Quinton-Budlong and Eckbo, Dean, Austin and Williams for campus landscaping and direction to proceed to working drawings subject to further input.

10/29/69 69-51 Approved design development for utility distribution system and directed Quinton-Budlong (engineers) to proceed to working drawings subject to further input.

10/29/69 69-52 Approve supplemental operating and capital biennium budget requests for 2nd year of 1969-1971 biennium subject to adjustments.

10/29/69 69-53 Adopted resolution re: Highway Department determination of the route for a proposed parkway approach to TESC with final decisions resting with Highway Commission

11/20/69 69-54 Approved minutes of 10/29/69 meeting

11/20/69 69-55 Approved schematics and design development of garage and shops buildings presented by Bennett and Johnson and Associates, architects, and direction to proceed to working drawings subject to further input

11/20/69 69-56 Accepted architects’ recommendations for Columbia cement and local and aggregate for library building; if lighter color were obtainable, it be chosen, subject to Halvorsen’s approval.

11/20/69 69-57 Adopted resolution concerning policy for Board approval of capital projects.

11/20/69 69-58 Adopted resolution regarding mineral rights (Pope and Talbot quit claimed mineral rights on campus, some 186 acres).

11/20/69 69-59 Adopted resolution establishing The Greater Evergreen College Fund (established with Shoben’s $2,568.69 contribution).

11/20/69 69-60 Moved acceptance of Dean Holly’s contribution and adoption of resolution establishing a Friends of TESC library fund.

12/11/69 69-61 Approved minutes of 11/20/69 meeting

12/11/69 69-62 Moved approval and submission of application for federal assistance under Title I of Higher Education Facilities Act of 1963 for Library Building.

12/11/69 69-63 Adopted equal opportunity policy

12/11/69 69-64 Moved that Board meetings be held beginning at 1:30 PM the third Thursday of each month commencing January 15, 1970.